Free Calendar Event QR Code Generator

Encode an event so scanning offers to add it to the calendar with the date, time, and venue already filled in. It closes the gap between someone seeing your poster and actually remembering to turn up.

QR code type
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Free to use, including commercially. No watermark, no sign-up.

This code is static. Here is what that means.

Everything on this page is encoded directly into the pattern, so the code works forever and needs no account. The trade-off is that it cannot change and cannot be counted.

Static code (this tool)

  • Free forever, no account needed
  • Works offline, never expires
  • Destination is fixed once printed
  • No way to count scans

Dynamic code (Qrelux)

  • Change the destination after printing
  • See when, where and how often it is scanned
  • Fix a typo without a reprint
  • Compare which poster or flyer actually works
Try dynamic codes free for 14 days

How to make a calendar event QR code

  1. 1

    Name the event

    Use the name people will scan for later in their calendar, not an internal project title.

  2. 2

    Set the start and end times

    Times are treated as local to wherever the event happens, which is what you want for a physical venue.

  3. 3

    Add the location

    Write it as you would an address, so tapping it in the calendar opens a map.

  4. 4

    Test the calendar entry

    Scan it and check the date, time and venue before the posters go to print.

What people use these for

Posters and flyers

Turn someone noticing your event into a diary entry while they are still standing there.

Conference programmes

Let attendees add individual sessions rather than copying a whole agenda.

Invitations and save-the-dates

Get the date into the calendar at the moment the invitation is opened.

Calendar Event QR codes: common questions

Does it add the event without asking?

No. The phone shows the event details and the person confirms. Nothing is written to a calendar without a tap.

Which calendar apps work?

The code uses the standard iCalendar format, so Apple Calendar, Google Calendar and Outlook all read it. A few third-party scanners show it as raw text instead of offering to add it.

What if the event moves?

A static code cannot be corrected once printed, and anyone who already scanned it keeps the old time. If a date might shift, point a dynamic code at an event page you can edit.

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